Upload Assets to the File Vault

Upload Assets to the File Vault

Who can use this feature?

Admins and Content Managers

Available on all plans


Admins and Content Managers are responsible for uploading and managing account assets. All assets in Mediagraph live in Folders in the File Vault. You can upload single files, groups of files, or entire folder trees into an existing Folder. You can also import files from your Box.com and Dropbox accounts as well as via SFTP.

This article will walk you through the process of uploading files into the File Vault.

How to Upload Files

There are several ways to upload assets into the File Vault:
  • Drag and Drop - You can drag and drop files from your computer into MediaGraph to initiate an upload.
  • Directly into Folders - When selected on a Folder, you will see an upload icon in the breadcrumb. Click this icon to begin uploading to the Folder.
  • Upload button - Click the Upload button to see everywhere you can upload assets in Mediagraph (Folders, Contribution Requests, and Lightboxes). The Upload button is helpful for general members with limited upload paths.
Pro Tip: If you already have files organized into folders, you can drag and drop the entire tree into a Folder. This allows you to recreate a navigation system that people may already use in a shared server or other file-sharing services. 

Drag and drop

  • Drag and drop the file or folder you wish to upload from your computer into the Mediagraph window. The upload will immediately begin if you are already selected on a Folder. If you are not selected on a Folder, a pop-up window will ask you where to send the files.
  • Upload will begin. Very Important: Don’t navigate away from this page until the upload stage is finished.
  • Apply any relevant metadata. Click Add to All Selected.
  • Your upload is complete. Hit the Refresh button in the File Vault to see your new assets!

Upload_to_Folder_-_Drag.png

Pro Tip: If you are uploading a large set of files and want to keep working while your assets process, open another browser tab.

Upload directly into Folders

  • Select the Folder in Mediagraph you’d like to upload assets into. In the navigation breadcrumb, you will see an upload icon. Click the upload icon.
  • Click Choose Files and select an option. You can select files from your computer, create a text file or upload from Box.com or Dropbox.
  • Upload will begin. Very Important: Don’t navigate away from this page until the upload stage is finished.
  • Apply any relevant metadata. Click Add to All Selected.
  • Your upload is complete. Hit the Refresh button in the File Vault to see your new assets!

The "Upload" button

  • Click the Upload button in the upper right corner.
  • In the upload dialog box, you will see all possible upload paths. Select the Folder you would like to upload assets into. Click Start Storage Folder Upload.
  • Click Choose Files and select an option. You can select files from your computer, create a text file or upload from Box.com or Dropbox.
  • Upload will begin. Very Important: Don’t navigate away from this page until the upload stage is finished.
  • Apply any relevant metadata. Click Add to All Selected.
  • Your upload is complete. Hit the Refresh button in the File Vault to see your new assets!

Adding Metadata

When you upload files, you have the option to add metadata to help keep files organized. For example, you can bulk-tag an entire upload set or go through the images individually.

These are the different metadata fields:

Creator Tag - Who took this photo? You can select yourself or choose from a list of creators. 

Description - Add a description to your files. This adds important information and context to your files.

Event - If relevant, you can add an event tag to your asset. Click the dropdown and select an event from the list.

Keywords - You can add tags to files upon upload or go back later and add keywords. For example, if you're uploading a large set of related files, it might be easier to bulk tag when uploading, but if the images are unrelated, it might be better to tag them later.

Usage Rights - To help clarify what uploaded files can be used for, you can choose a Usage Rights statement to apply to the files.


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