Mediagraph enables you to pick which user Groups can see or download your Collections through Permissions. Permissions allow you to control access to assets according to a person’s Group membership. Access permissions are created in the Group Manager and those permissions can be assigned to a Collection Tree. To learn more about how Permissions work, read below.

Create Permissions

Permissions are first created in Manage>Groups. You can enable specific access Permissions in the Group settings, and these Permissions can be applied to a Collection Tree. You can make Permissions for Public Access, All Members, and/or specific Member Groups.

• Create Permissions for a New Group
• Add or Modify Group Permissions
• Create a Custom Permission Level

Assign Permissions

If a Collection has no assigned Permissions, it will only be visible to the Account-wide taggers and Managers. No Members will be able to see or download the files.

Once Permissions have been created in the Group Manager, you can assign them in a Collection’s Manage panel. Start with a top-level Collection or Organizer and assign Permissions for a Group. This will allow the Group members to see or download the assets in the Collection. By default, this Permission will be inherited by all Sub-Collections. We strongly encourage you to use Children Inherit for all your Collection trees. 

Pro Tip: Managers can also allow access to files for specific people in Lightboxes. 

• Set Member Permissions in an Existing Collection
• Set Admin Permissions in an Existing Collection

Checking Permissions

Once you have assigned permissions to a Collection Tree, we suggest you check how the Group members will experience the Library. You can go to Manage>Members and switch to the view of a test member. This is a great way to confirm you've set the correct Permissions.

• Switch to User