General
How to Use the Collection/Asset Filter to Configure Your Workspace
Last update: 24.08.2022 The collection/asset filter can be used not only for finding the content you need. It can also help you configure your home page. Let’s have a closer look at the function Get Code on the filter panel. You can find it in the ...
Managing the Home Page
Last update: 05.03.2024 The home (main) page is a great way to showcase your content. The main page will load the very first when users log in, instead of the asset feed, thus it will form the first impression of your content. The main page is a set ...
Setting Up Links to the Picvario Workspace for Messengers and Social Media
Last update: 16.08.2022 Now let’s have a look at meta tags and how to use them. When you send a link to your website via messengers or social media, it is generated automatically and does not always look user-friendly. Setting up meta tags allows you ...
Picvario on Your Own Domain
Last update: 16.08.2022 It is possible to host your Picvario workspace on your own domain name. To do so: Create a Type A record on the DNS server. Specify Picvario’s IP address for this record: 54.160.19.69 Go to the system settings and click on the ...
Creating an Asset Metadata Export Template
Last update: 16.08.2022 When exporting an asset, its properties can be written inside its binary file. You can specify which properties should be exported with the asset. To do this, create a template in the admin panel, specifying the matching ...
How to Customise the Appearance of Picvario
Last update: 17.08.2022 The appearance of Picvario can be customised according to your brand visual identity. Currently, you can choose what the logo of your workspace will look like and what color scheme will be used for some elements of the ...
Setting Up Proxy Versions of Photos and Videos
Last update: 27.02.2024 A proxy version is a lower resolution copy of an original file. For example, if you have an original photo of 4000*2370 pixels, you can create its copy with a resolution of 1200*1200 pixels and publish it on social networks. ...
Options in Administrative Panel
Last update: 21.03.2024 Let us have a look at some system options that can be configured in the admin panel. Some of these options can also be configured in the Picvario interface. For information on how to do this, see the article System Options. ...
Importing and Exporting Workspace Settings
Last update: 04.06.2025 An administrator can save workspace settings as a JSON file (create a backup) and, if necessary, apply the saved settings to the workspace. Saving workspace settings does not save content (assets and their metadata). If you ...
How to Hide Properties from the Picvario Interface
Last update: 03.06.2022 You can hide metadata properties that you don’t use from the Picvario interface (the right sidebar). To do so: 1. Go to Home › Content › Props. 2. Locate IS HIDDEN column. 3. Check the checkbox in front of the property you ...
Creating, Editing, and Deleting Properties for Assets and Collections
Last update: 26.02.2024 It is possible to edit or delete the properties of assets and collections, as well as to create new ones. How to create a new property for an asset or a collection 1. In the admin panel go to the Content section and find the ...
How to Manage the Groups of Asset/Collection Properties
Last update: 09.06.2022 One of the ways to handle the properties of assets or collections is to organise them in groups. Attention: one property can only be part of a single group. If a property does not belong to any group, it will be displayed ...
How the Properties of Assets and Collections are Displayed in the Public Part of the System
Last update: 09.06.2022 Unauthorized users can only see those asset and collection properties on the side panel that are public. How to make a property public Go to the Permissions section in the admin panel and find the Public Props subsection. ...
Setting Up the Display of Asset Properties in Preview Mode
Last update: 07.02.2023 By default, when viewing an asset in preview mode, only three metadata properties — title, description and tags — are displayed in this mode. It is possible to add additional properties to the preview bar. The system will only ...
How to Read Metadata Manually
Last update: 22.07.2022 After importing assets into the system, the administrator can initiate the filling of asset property values with metadata from their original files. This may be necessary, for example, in the following cases: — The assets were ...
Saving Frequently Used Search Queries
Last update: 22.07.2022 In Picvario, it is possible to save and add frequent searches to the menu. In order to do this, go to the admin panel and do the following steps: Open the Custom Filters table by Home > Search > Custom filters. Click the Add ...
Managing Multi-Language Properties
Last update: 13.09.2023 Read about multi-language properties here. Setting up default languages In the Picvario interface, you can set up default language labels (locales). So you will not need to add them every time after importing assets. To set up ...
How to Configure the Asset/Collection Filter Panel
Last update: 25.07.2022 The filter panel is one of the most important components of the system and the basis for searching assets and collections in Picvario. It can be configured in terms of the selection of asset / collection properties displayed ...
Managing Users
Last update: 04.06.2025 You can add new users both through the Picvario interface and admin panel. Manage access rules is only possible in the admin panel. Creating a new user in the Picvario interface 1. In the Picvario interface go to User profile ...
Managing User Groups
Last update: 04.06.2025 Create groups of users if you need to allocate different sets of rights to different departments, teams or divisions within your organization. This also allows managing access to certain assets within your archives. You can ...
Managing Access Rules
Last update: 04.06.2025 The system makes it possible to create and configure asset access rules for a specific user, group of users or organization. Access rules can be created by users who have Picvario Administrator permissions. Creating Access ...
Managing Organizations
Last update: 11.07.2022 Picvario users can be arranged not only into groups but also into organizations. How to create an organization In Picvario’s interface Go to the User Profile – System’s settings – User management – Organizations Click “Add ...
How to Export with FTP Servers
Last update: 24.08.2022 Picvario can be integrated with an FTP server both to retrieve assets from FTP and, in turn, to export assets from Picvario to an FTP server. It is possible to export single assets or multiple assets to a server in a few ...
Integration with an FTP Server Used as an External Storage
Last update: 16.02.2024 Click on the link to learn more about the possibilities and advantages of integrating Picvario with an FTP server in order to import assets directly from the server. To connect an FTP server to Picvario, do the following: In ...
Picvario Integration with Amazon S3
Last update: 24.03.2023 Follow the link to learn more about the possibilities and benefits of the integration of the Picvario system with S3 cloud storage and find instructions for setting up Amazon S3 storage. To set up other cloud storage ...
Setting Up Picvario-side S3 Storage Connection
Last update: 16.02.2024 In this article, you can learn more about the advantages and possibilities of integrating Picvario with S3 object storages. Before plugging S3 storage into Picvario create and set up a bucket in the cloud storage you use or ...
Picvario Integration with Google Drive
Last update: 16.02.2024 Click on the link to learn more about the possibilities and advantages of integrating Picvario with external storages. To add Google Drive as external storage for assets, do the following: In the Picvario interface, go to ...
Integration with Other Workspaces
Last update: 10.01.2023 Picvario workspaces can be integrated with each other or with other external content sources via an API. This can be useful if you want to buy content from third-party sources (e.g. stock) or share content within the same ...
Configuring the Connection to Archiware P5 for Integration with Tape Libraries
Last update: 12.03.2024 A tape library (storage) is a device designed for long-term storage of large amounts of information. Picvario supports integration with the Archiware P5 data management system, which allows integration with tape storage. ...
Taxonomy
Last update: 02.06.2025 A taxonomy is a hierarchical/nested structure that helps organize content. A simple example of taxonomy is organizing files into folders in Windows Explorer. Taxonomy is one of the properties of an asset, so you can work with ...
AzureAD integration
Last update: 11.08.2022 Use this function to configure authorization through Microsoft Azure Active Directory. On the AzureAD side On the Azure AD side, please, specify: Callback: https://<yourworkspacename.api.picvario.com>/oauth2/callback For ...
Active Directory integration
Last update: 11.08.2022 Use this function to configure authorization through the Microsoft Active Directory service of your organization. Creating the authorization server In the admin panel, find the LDAP_USERS section. Click on the Servers ...
Configuring OpenID authorization using GSuite
Last update: 11.08.2022 OpenID is an open standard of a decentralized authentication system that allows the user to create a single account for authenticating to multiple unrelated Internet resources. To set up OpenID authorization on the Picvario ...
Password Policies
Last update: 26.02.2024 Picvario has a new password settings. To set the criteria for passwords > go to the administration panel > the Security section > Password Policy subsection. The Password Policy section contains seven criteria for creating a ...
Security Settings
Last update: 26.02.2024 Password expiration date To set a password expiration date: 1. In the administrative panel, go to Security settings, then select the Password expiration subsection. 2. Tick the checkbox enabled. By default, the system will set ...
Azure AD Integration
Last update: 03.04.2024 The function allows you to configure authorization via the Microsoft Azure AD directory service. Configuring Azure AD To set up Picvario authorization via Azure AD, you need to create an Enterprise application in Azure AD. ...
Microsoft ADFS 3.0 and 4.0 integration
Last update: 03.04.2024 Configuring authorization in Picvario via Microsoft ADFS requires configuring a number of standard parameters in the Picvario administrative panel, used regardless of your ADFS version. The only difference is the way of ...